Free time card calculator
Enter when you started and finished each day and how long your break was. The calculator adds up your hours for the week, splits out overtime, and works out your pay if you give it an hourly rate. Nothing you type is saved or sent anywhere.
Free to use, with no sign-up.
Breaks taken off for you
Night shifts that end the next day
Overtime by the rule you set
| Day | Start | End | Break (minutes) | Hours |
|---|
How to use the time card calculator
Enter your start and end time for each day you worked. Leave the other days empty.
Enter your unpaid break in minutes, such as 30 for a half-hour lunch. Leave it empty if your breaks are paid.
Read your hours. Each day shows hours and minutes, with the decimal figure underneath, and the total for the week is at the bottom.
Add your hourly rate if you want to see your pay before tax.
Set the overtime rule that applies to you, or leave it at 40 hours and 1.5 times.
Print it, or clear it and start the next week.
How the hours are worked out
The calculator takes the time between your start and your end, then takes off your break. A shift from 8:07 AM to 5:22 PM is 9 hours 15 minutes; with a 45-minute lunch it is 8 hours 30 minutes, or 8.50 hours.
8:07 AM to 5:22 PM
9:15
45-minute lunch
− 0:45
Paid time
8:30 = 8.50 hours
If the end time is earlier than the start time, the shift is taken to end the next morning, so a night shift from 10:15 PM to 6:40 AM counts as 8 hours 25 minutes.
Minutes as decimals
Payroll works in decimal hours, not hours and minutes: 8 hours 30 minutes is 8.50 hours, not 8.30. To convert, divide the minutes by 60.
| Minutes | Decimal hours | Minutes | Decimal hours |
|---|---|---|---|
| 6 | 0.10 | 36 | 0.60 |
| 10 | 0.17 | 40 | 0.67 |
| 12 | 0.20 | 45 | 0.75 |
| 15 | 0.25 | 48 | 0.80 |
| 20 | 0.33 | 50 | 0.83 |
| 30 | 0.50 | 54 | 0.90 |
How overtime is worked out
The calculator counts the hours above your weekly limit as overtime and pays them at the rate you set. Rules differ, so change the two boxes to match the rule that applies to you.
The calculator does the arithmetic; it is not legal or payroll advice, and it does not take off tax.
United States
Most hourly employees are owed at least one and a half times their regular rate for hours over 40 in a work week. Some states also count overtime by the day.
India
The Factories Act sets overtime at twice the ordinary rate for work beyond 9 hours a day or 48 hours a week.
Stop adding up time cards by hand
A calculator works for one person and one week. With a team, somebody still has to collect the times, type them in and check them. Punchly records the hours as they are worked, from a timer, a phone or a shared time clock on a tablet, and its attendance report shows each person’s start, end, breaks and overtime without anyone adding anything up. It is free for up to 5 people.
Questions people ask
Something else on your mind? Our team answers from inside the app and by email.